Code of Ethics
Safety: All projects represent a certain level of “Applied Risk” to the crew, owners, other trades and pedestrians.
- On site observations such as debris, loose materials, OSHA requirements, crew behavior and supervision should and will always be per standard accepted industry and implied OS Construction practices.
- Any deviations will immediately be halted and corrected.
- Problem personnel/crews that refuse to be compliant, contact Jack Oddo immediately. Simultaneously, add incident to AccuLynx Message Board. Safety concerns and resolutions will be documented in QA reports and the Message Board.
- Upon execution of contract, the Superintendent will be issued the project name, location, Owners and the General Contractors contact information if a GC project.
- Mobilization will only take place when the substrate is confirmed to be structurally sound, appropriately fastened, third party penetrations located, dry and free of debris. . This will be reported to Management in report form and inserted into AccuLynx in the job folder and referenced in the Message Board.
- This substrate will also be verified by GC Project Manager, Site Superintendent and or Assistant Superintendent in the form of email and photos. This is especially critical regarding out of town/state projects. Production will notify QA of the request and upon QA “Green Lighting” the project, Production will then order the materials and set a production schedule to be shared with selected crew, superintendent and operations. The crew will be contacted by the superintendent and production to verify date of material delivery and startup.
- The morning of the scheduled material delivery, the superintendent will host a “Tool Box Safety Meeting”, “Annual OSHA Certification”, Job Safety Assessment”, and the “Daily Safety Check List”. The subcontractors that will be performing any and all roof system installation duties will attend and sign in as present. The superintendent will provide the crew lead man with a sign in sheet that will be required to be executed on a daily basis for the “Daily Safety Check List” by all subcontractors. A photo of the sign in sheet will be produced and electronically sent to Production no later than 0830 Hrs. every morning prior to beginning work. There will be no exceptions and “Zero”
- The “Tool Box Safety Meeting” conducted weekly, is designed to pass on safety knowledge of products, equipment and the safe and accepted methods of performing daily tasks in a specified discipline. See Safety Manual for 52 consecutive weeks of topics.
- The “Annual OSHA Certification” is exactly as it sounds. Safety review, trade driven on an annual basis. This will be accomplished with on site video.
- The “Job Safety Assessment” is a per site visit form for the superintendent that is designed to be user friendly and conforms to OSHA guidelines. Just check the boxes and file in AccuLynx. Of course if you have concerns, AccuLynx Message Board.
A job folder containing all material receipts, daily sign in sheets, OS material purchase orders, photos and pre-verification of substrate documentation will be maintained by the Superintendent on each project. This folder will be passed on to the home office at project final inspection and close out.
- The superintendent is to make every effort to meet with the owner (GC if applicable) to instill confidence, answer any questions, and provide contact information.
- Commercial/Multi-Family projects will require the superintendent to be in contact with the Project Manager and or Superintendent to be notified of weekly meetings, tentative schedule for mobilization, anticipated production schedule and substantial completion anticipated of each building. Material staging areas must be designated and approved by on site project Superintendent prior to delivery.
- Note: In most cases, OS suppliers will provide equipment to load and stage the roof system materials. If not, always select poured in place concrete if available. If not, choose high firm soil, pallet same if plausible, and insure that materials are weatherproofed, and site security systems are active.
- The Superintendent will be periodically performing site visits on “All” active projects as directed by management. His initial visit will also be to verify material quantity, Trip Ticket, and begin Vol.I report. (See Standard of Care)
- Site cleanliness will always be a During daily operations and at the end of the work day, a walk will be performed by the crew to police their area of activity. (Owner,GC Specific)
- The roofing site cleanliness will be documented on a scale of 1-10 and documented.
- The site visits will be expedited to control costs, observe safety, specific system application, and generate a QA assessment of the installation and over all operation. There will be individual, progressive reports on each building until completion. (See Standard of Care)
- A budget sheet will be issued to assist in controlling expenditures
- If a shortage of materials develops, notify production immediately to verify estimate and any possible revisions made to the structure. Field verify dimensionally utilizing tape and full size roof plan. If it is determined that the structure has been modified “Post” estimating, an approved Change Order will be required to facilitate completion which will be expedited by production with instruction from the field Superintendent. The Change Order will be submitted to the onsite Project Manager for approval. Once executed and returned to production via email, production will order additional materials to complete the project. The superintendent may be responsible for” Tripping” material shortages or authorizing a trip charge of no more than $ 20.00 dollars to the designated subcontractor. Please note all occurrences and include in the job folder.
- All overages on materials should also be reported to production and if applicable, staged to the next project in the most secure area available.
- Safety should always be a priority during the site visits. It cannot be adequately stressed how important or even urgent that all OSHA and OS regulations are to implemented, practiced by all, documented in writing and accompanied by photos for future file reference. An OSHA list of site requirements will be in the “Safety Binders” that will be on every job site. There will be no exceptions. The superintendent will inspect harnesses, ropes, gas cans, ladders, fire extinguishers, extension cords, etc… for OSHA compliance.
- The superintendent is to actively engage in the proper roof system application with the crews. He should be familiar with specifications, proper material staging, installation and anticipated daily production schedule.
- The superintendent will progressively inspect the system application, and at completion is to verify specification, correct any disparities, insure system esthetics (Owner Specific) and that the job grounds are free of all residual debris. (Especially Nails)
In all instances regarding site visits, especially critical on the larger projects, a QA report will be generated from the OS template. The report will document in writing with photographs of all the above. It will provide views of the application and all integral components. Fastening patterns, perimeter details, alignment, and valley treatment are all of special interest.
Note: A wood structure is extremely difficult to keep in plumb during framing. This is especially critical on multi-story projects. It can affect the appearance of the roof line, and should be noted early on in the project in documented report form to the GC. This will circumvent possible future Alleged problems with the roof system installation.
- The report should also include photographs of staged materials, progress photographs with area of completed cover, remainder, and approximate project completion date.
- Material quantities should be discussed with the crew lead and noted to be ample for project completion.
It will show that OS is achieving or even exceeding specification. In cases of poor application or mistakes, the report should annotate the original installation and the remedial action.
- The subcontract payroll schedule is based on production. The “Single Family” market that normally will take a few days is paid upon completion and final inspection.
- The “Multi-Family” and “Commercial Markets” are paid on progressive draws, based on production and normally submitted the 25th of each month for payment. This process continues until project completion.
- It is important that the superintendent, especially on the larger projects, be aware of the rate of production in order to project anticipated quantities at pay application time, and or substantial completion.
The OS superintendent is responsible to conduct himself in a professional manner, including but not limited to:
- Professional and acceptable language ( No Profanity)
- Professional dress, no worn or torn jeans, OS Polo (Tucked In) boots and or tennis shoes as is applicable to the individual project.
- Tattoos offend “some” people. Use common sense on what exposure you think will be acceptable in any given circumstance.
- Practice good personal hygiene. Hair and beards trimmed, practice over all daily cleanliness. Clean hands and fingernails. Body odor is also offensive.
- Always remember that you are the “Tip of the Spear”, hence the face of the project representing OS Construction on a daily basis.